Executive Assistant - Customer Service & Planning and Digital Transformation & Productivity, Spain

What do you become a part of:

This role will be supporting two VP's in Customer Service & Planning and Digital Transformation & Productivity within Central Customer Services and Supply Chain.

Responsible for providing a high quality of Executive Assistant support. This is a busy, challenging and complex position requiring the EA to be able to multi-task, prioritise requests and work to tight deadlines. Also involves working closely with other Executive Assistants within the business who are located across various countries.

What you will do:
• Responsible for arranging and booking all travel on a frequent basis, ensuring transfers to and from airport /hotel, hotel arrangements

• Reviewing on a daily basis the VP's schedule, meeting arrangements and ensuring meeting requests are dealt with promptly
• Assisting with the planning and organisation of Customer Service & Planning team events
• Organize and coordinate schedule of meetings and appointments for the VP
• Ensure accurate and timely authorisation/process of invoices, expenses, holiday requests in appropriate systems
• Create and submit expenses for approval on a monthly basis
• Creation and management of Purchase Orders / CCEBUY

What we expect from you:

• Significant experience in an administrative role at Executive level and strong project management skills.
• Ability to communicate effectively, organize and plan your time efficiently, anticipate needs, and prioritize work to deadlines.
• Ability to take initiative, willingness to adapt, ability to relate easily to others and your sense of confidentiality are critical success factors.

• Proficient in the use of MS Office, including Excel, Word & PowerPoint
• Attention to detail and problem solving skills
• Excellent written and verbal English communication skills. Additional languages an advantage but not essential
• Excellent planning and organisation skills
• Cultural awareness
• Must be flexible and able to work in a demanding environment
• Experience working in a global organization an advantage
• Ability to maintain confidentiality and handle sensitive information with discretion
• Role is at a full-time base

What we offer:

Permanent contract Competitive compensation package aligned with the level of responsibility Opportunity to work in an international environment surrounded by top professionals Meal voucher (restaurant card) Employee share purchase plan Access to physical and mental wellbeing platforms Discounts portal ...