Are you a great relationship builder, structured, proactive and love making things easier for people around you? Are you a fast learner, solution-oriented, and like to use your critical thinking to solve problems and make recommendations independently? Do you want to be at the heart of decisions in a fast-moving environment and like to contribute to the success of one of the leading agencies in the world?  Then you might be the Business Coordinator we're looking for!  

What will your day look like?

As Business Coordinator, you will be working in a fast-paced team environment. The level of support you deliver requires a good understanding of a large complex international organization, along with the business insight to communicate and work effectively with stakeholders in the organization and with clients. More specifically, your tasks will include:  

• Manage the day-to-day calendar and inbox, including making appointments and prioritizing the most sensitive and urgent matters 
• Draft responses to email, think ahead and effectively plan, prioritize, execute, and follow up in a proactive and timely manner 
• Proofread in English, clean up powerpoints, organize files and documents 
• Coordinate meetings with multiple executive-level participants, both internally and with clients
• Prepare for meetings, collecting information, doing research, planning for any pre-work
• Participate in meetings, taking notes and follow up on any action points
• Make travel and accommodation arrangements  
• Organize and handle expenses 
• Coordinating and ensure progress on various internal ad-hoc tasks and projects in essence be proactive and simplify and increase the efficiency of the everyday of our COO - wherever you can help. 

Who are you going to work with?

VML MAP is headquartered in Copenhagen, Denmark, with offices in the UK, Sweden, Norway, Finland, Spain, Canada, and Thailand. We are a leader within our field and are a transformation partner for some of the most admired brands in the world.   

With your base in our collaboration office on Athens, you will become part of a passionate team of competent colleagues that always go the extra mile to help each other. The position offers an excellent opportunity for you to challenge yourself at a world-class team while learning and growing.   

What do you bring to the table?

As a Business Coordinator, we don't expect you to have many years of experience, but we do expect you to come with the right mindset, be a quick learner, be positive and service-oriented.
You are an easy-going and likeable person who is independent, responsible, helpful and a team player who enjoys working with a team towards a common goal. You always do your best to deliver the best possible support and service despite any challenges.
You have excellent communication and people skills. You have a well-structured approach to your tasks, never drops 'the ball', takes responsibility, has a high-quality mindset, and can maintain an overview under time pressure. You are passionate, highly independent, flexible, assertive and proactive.

In addition, you have:

• Excellent communication skills in English, both verbally and written
• Solid knowledge of Outlook, PowerPoint, Word and Excel  
• Previous administrative experience in an international work environment is a benefit 
• Flexibility, as many of our clients and colleagues are located in other time zones 
• Prior experience within an agency, a consultancy or tech company is an advantage but not a requirement.

A leader in personalized customer experiences

VML MAP is a world-leading Centre of Excellence that helps businesses humanize the relationship between the brand and the customer through hyper personalization at scale, marketing automation and CRM. With the brain of a consultancy, the heart of an agency and the power of technology and data, we work with some of the world's most admired brands to help them on their transformation journey to becoming truly customer-centric. Together, we are 1000 + technology specialists, data scientists, strategic thinkers, consultants, operations experts, and creative minds from 55+ nationalities.

A global network

We are part of the global VML network that encompasses more than 30,000 employees across 150+ offices in 60+ markets, each contributing to a culture that values connection, belonging, and the power of differences. 

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