Location: Warsaw, Poland

Department: Operations Employment Type: Full-time Work format: Office presence at least 2 days per weekThis role is responsible for accurate day-to-day bookkeeping and accounting operations across the company's worldwide entities, ensuring timely processing, high-quality records, and compliance with relevant local accounting and tax requirements. Reporting to the Head of Operations, the position combines hands-on transactional accounting with strong process discipline, coordination with external partners, and continuous improvement of internal finance workflows.

Key Responsibilities

Bookkeeping & Accounting Operations (Worldwide Entities)

• Maintain complete and accurate books across multiple legal entities in line with applicable local standards and internal policies

• Post and reconcile accounting entries (AP/AR, bank transactions, journals, accruals, prepayments)

• Ensure proper documentation and archiving of accounting records (contracts, invoices, approvals, supporting evidence)

• Support monthly close activities across entities, including reconciliations and variance checks

• Provide accurate ledger data and explanations to support internal reporting and operational decision-making

Tax & Compliance Support

• Coordinate with external accounting and tax advisors across different countries and support responses to auditor or authority requests

• Track statutory filing deadlines and ensure internal readiness with reconciliations, schedules, and documentation

• Ensure compliance with internal controls, approval workflows, and audit requirements

Expense & Payroll Support

• Review and book employee expense reports across entities, ensuring policy compliance and correct supporting documents

• Coordinate with payroll providers (or internal payroll processes) by supplying required inputs and booking payroll-related entries

Process Design & Improvement

• Maintain and continuously improve workflows (invoice processing, payment cycles, close checklist) across entities

• Identify recurring issues and propose enhancements to improve accuracy, speed, scalability, and control

• Support tooling improvements (templates, validation checks, reporting views) to strengthen visibility and audit readiness

Required Qualifications

Experience

• At least 2-3 years of experience in bookkeeping, accounting operations, or finance operations

• Experience working with multiple legal entities and/or cross-border finance processes is a strong advantage

• Comfortable coordinating with external accountants, tax advisors, or auditors in different jurisdictions

• Background in an international or fast-growing organization is a plus (IT preferred)

Skills & Competencies

• Strong attention to detail and a structured approach to financial recordkeeping

• Ability to manage multiple recurring deadlines across entities (payments, close, compliance deliverables)

• Ability to operate independently end-to-end while collaborating with cross-functional stakeholders (HR, Legal, Delivery)

• Strong analytical skills to identify discrepancies and resolve root causes

• Clear written and verbal communication, including ability to explain finance topics to non-finance stakeholders

• Strong written and spoken English

Tools & Systems

• Proficiency in Google Workspace (Sheets, Docs)

• Strong spreadsheet skills (formulas, validations, reconciliations, reporting)

• Experience with accounting reports (e.g., BalanceSheet, Income Statement, CashFlow )

• Knowledge of SQL is an advantage (not required)