Contract Administrator with native level of Polish

Experience

We're looking for someone who thrives in a fast-paced, international environment and enjoys combining operational excellence with customer service.

Preferred experience includes:

• Working in a Shared Services Centre (SSC) or international operations environment.
• Experience in Billing, Accounts Payable, Accounts Receivable, Contract Administration, or Customer Service.
• Working with international stakeholders and cross-functional teams.
• Experience with ERP systems and process-driven environments is an advantage.

Language Skills

• Fluent Polish, German and English are essential.
• language skills are highly desirable.

Skills & Competencies

• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Exceptional attention to detail, accuracy, and data quality.
• Strong customer-service mindset with excellent verbal and written communication skills.
• Outstanding organizational and time-management abilities.
• Ability to prioritize effectively and meet deadlines in a dynamic environment.
• Proactive approach with a continuous improvement mindset.
• Ability to work independently while contributing positively to a collaborative team environment.
• Curiosity and willingness to learn and understand how business processes connect and influence one another.

• Competitive salary aligned with your experience
• Permanent, full-time contract
• Meal vouchers
• Private health insurance
• Life Insurance
• Hybrid working model (2 days of home office/week)
• Multicultural environment
• Training and internal development opportunities
• A vibrant and dynamic international workplace located in Barcelona
• Start date: ASAP

Resumen

• Great opportunity to boost your career in HR!
• International Company SSC in Barcelona

¿Dónde vas a trabajar?

At the heart of PageGroup's business are the thousands of people's lives we change, the outstanding service we provide to our clients and candidates and the exciting opportunities within our offices all over the world. We're proud to set the standard in the recruitment profession - our specialist service with a personal touch is how we change lives for people through creating opportunity to reach potential.

PageGroup was established in the UK in 1976. We're now a FTSE 250 organization with operations in 36 countries, providing recruitment services and career opportunities at a local regional and global level.

Descripción

Administrative & Operational Excellence

You will be responsible for ensuring efficient and accurate contract administration, including:

• Collecting, reviewing, and validating information required for contract verification.
• Creating and managing purchase orders for contractors operating through their own companies.
• Reviewing contracts generated by the business to ensure accuracy and compliance.
• Creating and maintaining client and candidate master data in ERP systems.
• Supporting timesheet and billing processes to ensure timely and accurate invoicing.
• Managing invoicing activities, including:
• Uploading invoices to customer portals.
• Reconciling receivables against candidate invoices and billing information.
• Supporting month-end and contract closing activities.
• Providing data and documentation to Finance and Accounting teams.
• Generating reports and analyses to support business needs and decision-making.
• Acting as a trusted support partner for internal and external stakeholders.

Customer Service & Stakeholder Management

Building strong relationships and delivering excellent service are at the heart of this role. You will:

• Communicate with candidates to collect and verify information required for contract processing.
• Support candidate onboarding by explaining systems, portals, and payroll-related processes.
• Respond professionally and efficiently to candidate enquiries.
• Address client queries and provide timely solutions.
• Support consultants with operational and administrative requests.
• Coordinate closely with Finance, Payroll, Legal, and Sales teams to ensure seamless information flow and service delivery.
• Ensure a positive stakeholder experience throughout the contract lifecycle

¿A quién buscamos (H/M/D)?

Experience

We're looking for someone who thrives in a fast-paced, international environment and enjoys combining operational excellence with customer service.

Preferred experience includes:

• Working in a Shared Services Centre (SSC) or international operations environment.
• Experience in Billing, Accounts Payable, Accounts Receivable, Contract Administration, or Customer Service.
• Working with international stakeholders and cross-functional teams.
• Experience with ERP systems and process-driven environments is an advantage.

Language Skills

• Fluent Polish, German and English are essential.
• language skills are highly desirable.

Skills & Competencies

• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Exceptional attention to detail, accuracy, and data quality.
• Strong customer-service mindset with excellent verbal and written communication skills.
• Outstanding organizational and time-management abilities.
• Ability to prioritize effectively and meet deadlines in a dynamic environment.
• Proactive approach with a continuous improvement mindset.
• Ability to work independently while contributing positively to a collaborative team environment.
• Curiosity and willingness to learn and understand how business processes connect and influence one another.

¿Cuáles son tus beneficios?

• Competitive salary aligned with your experience
• Permanent, full-time contract
• Meal vouchers
• Private health insurance
• Life Insurance
• Hybrid working model (2 days of home office/week)
• Multicultural environment
• Training and internal development opportunities
• A vibrant and dynamic international workplace located in Barcelona
• Start date: ASAP